Configuration

Applies to version: Version 2.x

After the initial setup by the setup wizard, a user account is automatically created and all Outlook folders of the default data file are added for synchronization with the end device. In the Configuration area, you can adjust the synchronization if necessary and set up additional users. Each Outlook data file you want to synchronize requires its own user account.

Changed settings on the configuration are automatically applied by the program, e.g. when you leave the configuration via another menu item. To do this, the synchronization is terminated and restarted. This is visible through a short-term "gray" in the about area of the Windows taskbar. The setup of the smartphone can only begin when the settings have been applied and the icon appears again "colored". This process may take a moment.

Figure 1: The icon after a change

Figure 2: SimpleSYN Mobile is ready again

Create another user account

Click on the "Plus" icon to add another user account. This allows you to select, for example another data file for synchronization.

Figure 3: Creating a new user account

Delete a user account

Click the "red X" or "Delete user" to delete a user account. All settings of the user account are irretrievably removed.

Figure 4: Deleting a user account

Configuration

Figure 5: Configuration

Account

Email address:
Contains an automatically generated email address that is required to establish a connection from your device.

This is a SimpleSYN Mobile pseudo-email address named @simplesyn.app. The email address cannot be changed and is not intended for the real sending or receiving of email. It only serves to facilitate the establishment of a connection from your end device.

Display name:
Select a display name for the user account. The display name is used to easily identify the user account, e.g., when displaying the status in “Devices”.

User settings:
Here you can activate or deactivate the user account. If the user account is deactivated, no device can establish a connection.

Login

User name:
Choose a username. The username is used to log in to SimpleSYN Mobile from the end device.

Password:
Configures the password for establishing a connection from your device. A password is required.

By default, the SimpleSYN Mobile user account is also accessible via the Internet. Therefore, make sure that you use a secure password with a high level of complexity in order to prevent misuse.

Outlook

Outlook profile:
Select the Outlook profile you want to synchronize. If this does not match the default Outlook profile, unselect the "Use default profile" check box. A list of available profiles is then displayed.

Message store:
Select the Outlook data file you want to synchronize (the default data file is preselected).

SimpleSYN Mobile synchronizes a single data file per user account. This makes the assignment of standard folders such as Inbox, Calendar or Contacts easily recognizable on the end device.

If you want to synchronize several data files, you must create additional user accounts in SimpleSYN Mobile and add several connected accounts on the device.

Send email from:
Configures the email account or email address that SimpleSYN Mobile should use for outgoing email.

SimpleSYN Mobile supports sending emails, but not directly; instead it uses the existing Outlook configuration. If an email is sent by an end device, SimpleSYN Mobile creates it in the Outlook outbox and now relies on Outlook to ensure that this email is actually sent. The sender email address is automatically replaced by SimpleSYN Mobile with the address selected here, so the pseudo email address (ending with @simplesyn.app) of SimpleSYN Mobile does not appear as the sender.

Trigger send and receive in Outlook:
If this check box is selected, Outlook does not need to be started for e-mails to be sent immediately. Note: This requires the use of the default Outlook profile.

Synchronized folders:
Select the Outlook folders that should be available to the end device for synchronization. The Outlook folders that are marked with a check mark have been selected for synchronization.

Some devices require the presence of certain folders. These include the Inbox, Outbox, Sent Items, Deleted Items, and Drafts folders. SimpleSYN Mobile will always add these folders as empty "virtual" folders if the message store does not contain them, or if you deselected these folders. They will therefore always appear on your device.

Some devices will always synchronize deletions as a move to the "Deleted Items" folder. If this folder is not available or is not allowed to synchronize, deleting items from the device will fail.

Other

Other settings

• Add new categories to master category list:
  If this option is activated, SimpleSYN Mobile checks whether all categories used in the items are present in the master category list during synchronization. If not, SimpleSYN Movbile adds the category name to the master category list with a default color. You can manually adjust the color to match the other PCs.
• Skip birthday appointments:
  If this option is activated, birthdays from contacts will be skipped when syncing the calendar. This prevents birthdays from being displayed twice on Apple iOS devices and other calendar apps.

Backup:

• Back up deleted items:
  With SimpleSYN default settings, deleted items are being moved by SimpleSYN into a hidden backup folder of the Outlook® data file. If this option is not activated deletions are no longer backed up.
• Back up deleted folders:
  With SimpleSYN default settings, deleted folders are being moved by SimpleSYN into a hidden backup folder of the Outlook® data file. If this option is not activated deletions are no longer backed up.
  Remove backed up items:
  Here you can specify the period of time after which the items are to be permanently removed from the backup folder.